Ends on November 18, 2019

Arts Council Napa Valley
Community Fund Grants Program

Growing & Deepening the Impact of Arts and Culture in our Community

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Summer Round 2019
Application Available: Thursday, October 10, 2019
Deadline to Apply: Monday, November 18, 2019, 5:00 pm
Awards Announced: By Mid-January, 2020
Funding Period: January 2020 - January 2021
Application Information Sessions:

Upper Valley: October 28, 2019 | 6:00-7:00pm | Drama Studio at St. Helena Performing Arts Center | 1401 Grayson Ave,   St. Helena, CA 94574

Lower Valley: October 29, 2019 | 5:50-6:30pm |  Community Foundation Conference Room, Napa |  3299 Claremont Way #2, Napa, CA 94558

Aplicación, directrices y seminarios en español disponibles previa solicitud a; info@ArtsCouncilNV.org

Questions? Email info@artscouncilnv.org


Program Guidelines
About Arts Council Napa Valley
Mission | Arts Council Napa Valley provides leadership that unites, supports, and enhances our exceptional arts and culture community.
Vision | Throughout Napa County the arts are celebrated, fostering a cultural center that inspires the world.
Values | Innovation. Inclusivity. Collaboration. Integrity. Strategy. Fun.

Program Mission
ACNV has established this grant program to provide capital to small nonprofit organizations and individual artists, so that their work may grow and deepen the impact of arts and culture for all in the Napa County community.  Funding is designed to support ACNV’s goals of increasing resources and support to the local creative community as well as creating greater access,  engagement, and culturally relevant opportunities for locals.

Program Goals & Objectives
The ACNV Community Fund is open to all artistic and cultural disciplines, including but not limited to performing arts, visual arts, emerging fields, and literary arts. The goals of the ACNV Community Fund are to:


  1. To elevate the level of support to small nonprofit organizations and individual artists dedicated to fostering creativity and providing arts and culture experiences within and for the Napa County community; 
  2. To grow the use of and/or deepen the relationship with arts and culture within the Napa County community, especially through public agencies, community-serving organizations and/or public spaces;
  3. To support a diversity of projects in representation of disciplines, heritages, subcultures, gender-representation, race/ethnicity, creative processes, and ages; 
  4. To support projects that serve community members whose ability to engage with and/or relevant access to arts and culture opportunities may be limited by geography, language, economic situation, or disability.


This application is open to both nonprofits and individual artists. Only one application total may be submitted per applicant per funding round. Previous awardees may not apply for a second grant within a twelve (12) month period.
 To be eligible to apply, applicants must:


  • Be the program “owner/presenter” directly responsible for managing, overseeing and implementing ALL administrative aspects of the proposed program, including but not limited to program design, reporting, data collection, scheduling, presentation, etc.
  • For Organization Applicants:          
    • Be a 501c3 nonprofit located in Napa County, CA
    • Have an annual operating budget of $100,000 or less
    • Offer arts, creativity and/or cultural programming as the primary focus of the organization’s activities


  • For Individual Applicants:          
    • Show proof of residence in Napa County, CA
    • Be at least 18 years old
    • Be a working artist (visual and/or performer) with at least 2 years of experience


  • For Non-501c3 Groups of individuals:          
    • Group leader must show proof of residence in Napa County, CA
    • Group leader must be at least 18 years old
    • The Group must have a working history of at least 2 years of experience, with the primary focus of the group’s activities being arts, creativity and/or cultural programming

    Additionally, ACNV will only consider projects which follow these criteria:


  • All final programs/projects must take place in a publicly accessible space or building within Napa County, CA.
  • All applicants must have a Free or Featured Creative Directory Profile completed and approved by the close of the application window, November 18, 2019. Sign up for a profile here: CreativeDirectoryNapaValley.com/register/
  • If applying in partnership with another group, individual or agency, applicant must provide written letter of support from program partner(s)
  • This grant is not intended for arts education programs (eg. requests that are integrated within a school curriculum, classroom enrichment, or utilize credential specialists). However, applications serving youth through art, that are not primarily arts education, are eligible.  To discuss funding needs for arts education programs, please contact our ACNV Education Alliance Coordinator, Lisa Sullivan. Lisa@artscouncilnv.org

  Applicants are ineligible if they are a current employee, consultant, board member or major funder of Arts Council Napa Valley, or an immediate family member of such a person.

Evaluation Criteria
Grant applications will be reviewed by an independent panel and final recommendations approved by ACNV board. Panelists will make recommendations based on:


  • Artistic Merit as evidenced by: quality and scope of the program; expertise and experience of key artistic personnel as related to the implementation of the program; reputation and history of the organization/individual, its programs and services; track record of providing high quality programs.  
  • Impact as evidenced by: high quality, active participation and enriching experiences in arts and culture; effectiveness in utilizing arts and/or culture to create a stimulating and impactful experience; depth of participation and/or number of audience members anticipated to be served directly and effectively by the project.  
  • Capacity to Administer and Implement the Project as evidenced by: expertise and experience of lead artist and collaborators; capacity to attract additional outside support – financial, in-kind, volunteer, etc.; financial viability of proposed project; ability to document/provide evidence of participation and outcomes; ability to document/provide evidence of committed partners or collaborators.  
  • Community Outreach and Engagement as evidenced by, demonstrated efforts to collaborate on the project with key stakeholders; clear and effective marketing plan and/or engagement strategy; a well-defined core purpose of serving a public benefit (vs. personal benefit); demonstrated efforts to reach and engage populations who may be limited by factors such as geography, economics, age, language, and/or disability.
  • Completeness and Clarity of Application as evidenced by a easily understood and fully realized vision for the project, realistic timeline, achievable goals, and clear plan for implementation.

Panelists will NOT make recommendations based on:


  • Financial Need of Applicant
  • Personal Preference or Relationship
  • Information not provided in the grant application or by ACNV staff

Grant Amounts
Grants will be awarded in the amount of $1,500-$5,000.
Note: Funding is limited and successful applications must demonstrate the administrative, programmatic, fiscal and technical capacity to implement the project and to manage the amount of their request responsibly. While not required, applicants are encouraged to explore other funding sources in addition to seeking support from this program in order to ensure successful implementation of their project.

Grantee Responsibilities


  • Complete the final report document before or by the end of the grant period; January 2021
  • Retain financial records for the funded project in the event that they are required for an audit
  • Recognize Arts Council Napa Valley in printed and promotional materials
  • Document the project through photos, video, stories and testimonials for inclusion in the final report


How to Apply


  1. STEP 1: Attend a grant information session (Schedule of workshops available at www.artscouncilnapavalley.org) This is recommended, but not required.
  2. STEP 2: Prepare your Required Attachments (see below, based on the specifications listed)
  3. STEP 3: Go to submittable.com to review and download the application. Complete all questions and requirements, and submit the application once it is completed. 

 Applications received after 11:59 pm on the deadline will not be accepted. Technical questions, grant support, and error notifications must be submitted no later than Friday, November 15, 2019 by 5:00pm - to give our staff time to help you troubleshoot any problems submitting your application. Submit questions to info@ArtsCouncilnv.org.

Required Attachments
Please upload in your submittable application form the following required materials, based on what category you are applying for:

Organizational Applicants

  • Narrative of proposed project
  • Organizational Bylaws
  • Most recent completed fiscal year budget
  • IRS Tax Exempt Determination Letter
  • 3-5 Work Samples of Participating Artist(s)/Performer(s) (Relevant to Project)
  • If applying in partnership with another group, provide written letter of support from program partner(s)


Individual Applicants

  • Narrative of proposed project 
  • Resume of Lead Artist (Project Director)
  • Proof of residence in Napa County, CA (Copy of a bill or other official mail, displaying applicant’s name at current address and postmarked within 60 days of application deadline)
  • 3-5 Work Samples of Lead Artist (Portfolio of Relevant Past Projects)
  • If applying in partnership with another group, provide written letter of support from program partner(s)


Non-501c3 Group of individuals

  • Narrative of proposed project 
  • Resume of Group Leader (Project Director)
  • Proof of residence in Napa County, CA (Copy of a bill or other official mail, displaying applicant’s name at current address and postmarked within 60 days of application deadline)
  • 3-5 Work Samples of Group’s work (Portfolio of Relevant Past Projects)
  • If applying in partnership with another group, provide written letter of support from program partner(s)

 Optional Attachments
You may attach up to 5 pages OR 5 minutes of additional materials to further address any of the evaluation criteria listed (i.e., press clippings, letters of support, testimonials, program materials, etc.). The grant panel will review up to 5 minutes of additional materials, whether written, image, video and audio, total. All materials, including required materials, may be submitted in Spanish. Please contact our staff for language or other assistance.

Grant Award Notice, Payments, Site Visits and Final Report
Grantees will receive an electronic grant award notification packet which will include a grant agreement (contract) and a Final Report form. The Contract must be completed and signed in order to receive payment. Payment will be processed within 10 days of receiving the completed Contract.
Please be aware that funded applicants may be asked to attend and exhibit/perform an aspect of their project at any ACNV hosted event.
During the grant period, ACNV staff may request site visits to learn about the status of the funded program/project. We welcome news and images/videos on the progress of the grant.
The Final Report document will ask Grantee to document the results and outcomes of the project and is required to be submitted no later than February 1, 2021. Future funding from Arts Council Napa Valley will not be provided to any grantee who has not completed a Final Report.

Statement of Non-Discrimination
 It is the policy of the ACNV’s Board of Directors to promote and ensure equal employment opportunity for all persons regardless of race, color, gender, sexual orientation or identity, national origin, religion, age, disability or other categories protected by federal, state, or local law.

Statement of Privacy
The information provided to Arts Council Napa Valley through this grant application process is confidential and is not reported to any government agency or other parties. The information is reviewed by staff for eligibility and by panelists and the members of the ACNV board for the purposes of determining grant recipients. Your contact information will never be sold. Your name may be displayed publicly for promotional purposes. ACNV reserves the right to use all photographs and videos submitted for consideration for non-commercial promotional purposes, and agrees to credit the photographer and/or creator of the images.